Liverpool WaVeS International Music and Marching Band Festivals
Participation Terms and Conditions.
Thank you for expressing an interest to take part in Liverpool WaVeS International Music and Marching Band Festival. Referred to as LWM.
Please read the following terms and conditions carefully.
You must acknowledge these terms and conditions with your stage 1 application.
The festival is for youth (including schools) and community music groups that use woodwind, brass, strings and associated percussion, drum lines / corps and dance groups. We will also welcome vocal groups. There is no limit to the ages or size of your group.
The group descriptions are listed at the end of these terms and conditions.
LWM aims to promote youth leadership and responsibility through music and performance so adult participation in youth / school performances is limited. Please ensure you read the performance section.
Expressions of interest will be accepted from any group provided you have no political, religious or social prejudice views.
The festival will run from the first weekend of July with the Finale being the 3rd or 4th weekend of August subject to dates that the participants need to be back to their respective countries.
Agreement
Agreement to participate in any LWM (Liverpool WaVeS International Music and Marching Band Festival) after completing and submitting the application with the administration fee. Yourself and or the organiser of the performance group agree to all of the following terms and conditions.
Application to participate
See the full application documents for details of the application process.
All groups will need to upload an audition / promotional video of no more than 5 minutes maximum showcasing your overall performances.
LWM organising management will review all application auditions and their decision on participation is final and binding. There is no appeals process. We will send feedback if your application is not successful. You can without bias apply again in future years.
There is no guarantee that a participating group will be able to attend the festival the following year.
Each group must pay, at the time of stage 2 application, a fee of £300.00 (three-hundred-pound GBP) as a contribution towards registration and performing rights costs. The information on how to pay and all the data and documents to be attached are specified and indicated in the application information.
All participating groups will be receiving a token of participation.
Performances
LWM have organised two events for the 4th – 7th July 2024 and the 16th – 18th August 2024. During the remainder of the festival period (July and August) LWM will arrange specific performances in and around Liverpool.
All performances are to be "live". No recorded music will be allowed unless agreed in advance by LWM organisers.
All performances are to have visual elements ensuring you meet our visual music requirement.
Marching bands
You must have a field display of approximately 12 – 15 minutes long.
School and youth marching band performances
These should only be performed by the students / youth. We request that no adult participation takes place including drum major or conducting, even from the sides. Let us use this festival to give the young people a great opportunity to show their leadership skills.
Exception to this rule which must be by agreement with LWM are ex students who have made a contribution to the group within the last 3 years prior to the group taking part in the festival.
We further request adults to wear normal day wear during the festival and not uniforms. This is to ensure the young people are the focus.
Details of performances will be sent with your welcome pack.
Community mixed and adult marching band performances
These performances should be done as you normally do as a band. There are no restrictions on participation or dress code. Please see the group descriptions listed at the end of this document.
Details of performances will be sent with your welcome pack.
Non-Marching Groups
School and youth performances
LWM aims to give young people leadership and responsibility opportunities so we request school and youth performances are to be over 50% student / youth lead. We expect that leaders will respect this rule and that at least 50% of performances do not involve any adult participation. Adults should not perform (play) with any school or youth groups at any time.
Exception to this rule which must be by agreement with LWM are ex students who have made a contribution to the group within the last 3 years prior to the group taking part in the festival.
If you have an alumni / graduate group and would like to do a joint performance with the accepted school / youth group. You will have to request this at the time of (or before) your conformation of acceptance to the festival and upon agreement you will be allowed to do a joint performance. Uniform rule does not apply as the group will be classed as a community mixed group for that one performance.
We further request adults to wear normal day wear during the festival and not uniforms. This is to ensure the young people are the focus.
Details of performances will be sent with your welcome pack.
Community mixed and adult performances
These performances should be done as you normally do as a group. There are no restrictions on participation or dress code. Please see the group descriptions listed at the end of this document.
Details of performances will be sent with your welcome pack.
Showcase performances
Marching bands
You must have a field display of approximately 12 – 15 minutes long.
Non-Marching Groups
You must prepare a playing programme for stage performances of up to 60 minutes. Allow for announcements.
Programme selection all groups
The program content is entirely at the discretion of the groups ensuring that the selection is for entertainment (pop, jazz, musical theatre etc) from stage, screen (cinema) and television. If we have a clash of programme music, we will request a change. Changes will be spread evenly so, if 2 pieces clash on a stage performance we will request each group to change 1 music piece.
All music programmes have to be submitted no later than 4 months before the festival start date. You need to include composer / lyricist, arranger and any publisher reference numbers for performing rights to be paid. If you have adapted any pieces, you only need the original score details.
The order of performance for individual ensembles during the days of the festival and the duration of the performances themselves will be set by the LWM management. Decisions will be based on the greatest possible visibility of the groups, the available space and to ensure the best success for the festival. Also considering the logistical and practical needs of the festival.
The time and place of the performances will be sent to you in your welcome pack.
LWM reserves the right to make any changes to the advertised programme due to circumstances beyond its control that may occur during the duration of the festival. This includes the location and the order of performances of individual groups previously agreed. LWM in such circumstances, will make the choices with respect to all participating groups and with the sole purpose of the best success of the festival.
All the participants will perform in at least 2 (two) parts of any LWM organised festival event.
All participants including groups applying to take part in LWM will be evaluated (video audition) for the following performances:
Street performance including; pop up and flash mob.
Stage performance indoor or outdoor.
Field marching display.
Festival finale parade
This will be held on a Sunday afternoon. All participating marching bands for the finale weekend are expected to attend this parade.
Visual music requirement
All performances are to have a minimum 50% visual effect. This can be achieved by the use of movement within the group, the use of other performance groups such as dance, cheerleading, colour guards and showcase vocalists or other visual elements.
For marching bands, the inclusion of movements that are done within field displays are accepted as meeting this requirement.
If you would like to discuss this requirement, please contact us via email in the first instance.
Performing rights fees
There are no international agreements for performing rights fees so they are charged in the country of the actual performance. The only exception is if you can prove with written official documentation that a publisher or composer has granted permission for you to specifically perform an individual piece at LWM with no charge.
LWM have the right to invoice to individuals / groups any outstanding PRS payments for music performed that had not been declared before 60 days of the festival start date.
Media coverage
LWM reserves the exclusive right to use the photographic and/or audio-visual material submitted and related to LWM for advertising and promotional (including future) purposes of the festival itself. The participating groups, therefore, by agreeing these terms and conditions, authorise the use of this material for these purposes.
The participants and the participating groups are not entitled to any payment for photographic, audio visual, radio broadcasting and recordings that will be made. The participating groups, also, by signing these regulations, you or the leader of the performance group authorise the audio visual, photographic and filming of minors present in the individual groups, releasing LWM and its staff from any responsibility for the filming itself.
Responsibilities and safety
All participants and groups taking part in any LWM must have all the correct insurances required for your own trip. Including for health and public liability when available.
LWM does not accept responsibility (unless by our negligence) for any accidents to persons or property during the festival and during the round trips of the groups or individuals themselves. The groups, therefore, will be responsible for any damage suffered or caused by their members to people and / or property (including the accommodation where they will be hosted) during the performances and their stay in and around any LWM event and during the journey to reach the festival and the return to their respective countries of origin.
LWM will not be responsible for any economic problems, health, injuries, accidents that may occur to members of any groups during the event and during the trip. The participating group leaders expressly assume all responsibility arising from participation in LWM and for the stay for minors in their group; LWM therefore, is released from any liability relating to the above description and specification.
In the unlikely event a member(s) of your group is / are involved in illegal or unacceptable activity your whole group will be stopped immediately from participating any further in LWM. A follow up report will be sent to the appropriate authorities in the UK and your home country.
Travel and expenses
Travel from your country of origin to LWM including a round trip, all accommodation and food are entirely at the expense of the individuals and or groups. LWM itself does not contribute to the expenses that the groups will incur to participate in LWM.
LWM have agreed 2 tour operators to work independently to assist with the logistics of groups attending the festival. The cost of this service, including all transport, accommodation and food with the affiliated tour operators will be advantageous and will be discussed directly between the tour operator and interested participants.
Upon agreeing to engage with either of the 2 tour operators all contracts are exclusive between the tour operator and the participant(s). LWM are not liable in any respect for any contract details that any individual or group has with any tour operator.
If you elect to use your own tour operator, they must contact us direct so we can liaise the details for them to include in your tour.
Group descriptions
We have best described the following groups as they are in the UK. If you have a different system (age) please let us know.
School
Groups made solely from current members of the applicant school up to and including age 18 years. The only exception are students who have been a member of the school and group in the last 3 school years and do not exceed the age of 21. See performance section.
Youth
Groups made solely from current members of the applicant organisation up to and including age 18 years. The only exception are people who have been a member of the group in the last 3 years and do not exceed the age of 21. See performance section.
Community Adult
Groups made solely from current signed members of the applicant organisation who are all older than the school leaving age of 18 years.
Community mixed
Groups made from current signed members of the applicant organisation who are a mix of school age under 19 years and wider community ages of 19 years and older.
